Stop answering the same lockbox question six times before breakfast.
Walkie Pro is a construction communication app. Every job has a shared board for gate codes, delivery instructions, water shutoffs, and the current drawings. Your crew and subs check the board before calling you, and anyone who joins later sees everything in one place.
Read the transcript
This one's about the bulletin. Here's how it works.
The gate code... wet concrete... where the plans are. Post it once on the bulletin... and everyone on the project can see it.
Live updates, closures, decisions... and documents, like the plans. Each one has its place.
Now, the gate code. On the Bulletin tab, tap the plus, pick the project... and choose Getting in.
Say what it opens, and add the code. It stays hidden until someone taps it... and never goes on the public page.
For anyone not on Walkie, turn on the public page, and print the poster. Put it up at the gate.
Anyone can scan it, and ask to be let in. They confirm their number or email... no app needed.
You get the request. Tap Let them in... and they see only what you allowed. And you can take it back, any time.
Post it once... and stop answering the same question. Try it on your next project.
Hang the board at the gate, or share the link.
Print the board and post it by the lockbox, on the job trailer, or right on the front gate. Anyone who walks up can scan the code to check delivery instructions, parking rules, and access details.
Eleven people, one board.
Post it once. Everyone on the job sees it on their board, with a count of what's new — instead of a text to eleven people and eleven replies. An urgent live update or closure is the exception: it notifies everyone on the job once.
On most jobs, anyone can post when conditions change. The plumber can note that the main water shutoff is moved to the south curb, without asking the superintendent for permission. And when a framing sub joins three weeks in, they see the whole history immediately.
What goes on the board
Live updates. The slab is wet. Concrete trucks take the alley until noon. Things that matter right now and clear when the work is done.
Closures. Main water shutoff on Tuesday morning. Power cut to the subpanel. The details that save a wasted trip before somebody starts demolition.
How to get in. The lockbox code, gate access, and where delivery trucks can unload. The exact questions that interrupt your breakfast, answered in one place.
Decisions. Tile layout confirmed, rough-in locations settled. Written down so the trades do not have to re-argue what the owner approved.
Documents. Revision four structural drawings replacing revision three. The active sheet takes its place so nobody frames from an outdated plan.
Post a newer version of a document and it takes the older one's place on the board. The earlier versions of that document stay on the record.
So nobody loses a morning to a water shutoff, and nobody builds from a drawing revision that got replaced.
Every post has a public half and a private half
The public board shows what is happening on site. Private details — like the gate code, the lockbox combination, or full drawings — stay locked to your crew. You choose who sees the private details: everyone on the job, or only the trades you select.
A supplier making a drywall drop needs to know where to unload, not the code to the front door. You can hand over that one item without giving them the conversation it sits in.
So the board can hang right on the fence while your job stays secure.
A live update can clear itself
When a crane has the street until noon or fresh concrete needs four hours to cure, set when the post comes down: in four hours, tonight, tomorrow morning, or the end of the day. It comes off the board on its own so nobody reads yesterday's news.
Only a live update does that. Nothing else on the board clears itself.
What a stranger sees when they scan it
Publish the board and you get a link and a printed code. Anyone who has the link can read the page, and anyone who walks past the code can scan it. There is no sign-in, and there is nothing to install.
They see the job's short name, and the headline, type and timing of the posts that are live. That is the whole page.
- Never the details half of any post — no codes, no document contents.
- Never anyone's name.
- Never anyone's phone number.
- Never the job's full address. The page does show the job's short name, which is usually its street line.
- Never anything about any of your other jobs.
So you can screw the code to the fence and leave it there.
Questions about the board
Is the public board secure if anyone can scan it?
Yes. The public page shows only post headlines and timing. It never displays gate codes, lockbox numbers, document contents, worker names, phone numbers, or the job's full address. It does show the job's short name, which is usually its street line.
Do outside trades or delivery drivers need an app or an account?
No. Anyone can scan the code on site or open a link to view the public board instantly in their mobile browser. No app download, sign-in, or account is ever required.
Does posting interrupt the crew or make a sound?
Post it once. Everyone on the job sees it on their board, with a count of what's new — instead of a text to eleven people and eleven replies. An urgent live update or closure is the exception: it notifies everyone on the job once.
Where does a gate code go so it never ends up on the street?
In the private details of the post, never in the headline. The headline goes on the public board, but private access codes stay locked to the specific people you select on the job.
Can I replace an outdated drawing with the current revision?
Yes. Post the newer drawing and it takes the older sheet's place on the board. Earlier versions of that document stay on the record, so the crew only builds from the active plan.
Who has permission to post to the board?
By default, anyone on the job. The job's owner can switch the board to "Everyone, managers approve" or "Owner and managers only".